![]() Sergei was able to create a much nicer function therefore, I have used Sergei’s formula below. I created something that worked but was hideous to read. I must give thanks to Sergei Baklan for helping with this formula.Using a LAMBDA (advanced)Īre you thinking: “Do we really need to use that extra column in the Table? Can’t we just create one formula to handle this?”. Now, start clicking on the Slicer as the selection changes, so does the returned array. To learn more about the FILTER function, check out this post: FILTER function in Excel This formula returns an array of all items in the List column where the corresponding value in the Include column is equal to 1 (i.e., only the visible rows). The formula in Cell C5 is: =FILTER(List,List=1) We will use the FILTER function to return only the visible rows from the Table, which is only those with 1 in the Include column. The next step is to get the plumbing to work between the Table and a formula. The Insert Slicers dialog box will openĬlicking the Slicer will filter the Table.Let’s create the Slicer to use with our data. The formula in Cell C3 is: we are using an Excel Table, the formulas copy down into each row automatically Create the Slicer Of course, we can’t see the hidden rows, so we can’t see the result of the formula, but the hidden rows are 0 (I promise). This method returns 1 for each visible row, or 0 for a hidden row. Instead of using SUBTOTAL for the total, let’s add a column called Include and use SUBTOTAL on each line. The first argument of 103 tells SUBTOTAL to count cells while ignoring hidden rows is the Table name. The formula in Cell B11 is: =SUBTOTAL(103,) Notice that the total at the bottom changes from 8 when unfiltered, to 3 when we have selected 3 items. If we filter the Table, the total changes. The total counts the number of visible rows. The screenshot below shows a Table with the COUNTA, visible cells only, version of the SUBTOTAL function at the bottom. But if you want to know more, here are some useful references:įor our example, we will use the SUBTOTAL function. We will not go into SUBTOTAL or AGGREGATE in detail in this post. I believe there are only two SUBTOTAL and AGGREGATE. ![]() In Excel, there are special functions that only calculate on visible rows. This is a Table called List, with a single column, also called List. The data used in the example is as follows: ![]() But like most things in Excel, the skill is knowing how to connect features together. So, let’s see how we can use a Table in a new way to get around this limitation. Slicers are compatible with PivotTables, PivotCharts, Cube formulas, and Tables…but not standard formulas. ![]() When a user clicks on a slicer button, the results change to include only those selected items. Slicers are an excellent tool for adding interactivity. This method uses only an Excel Table and dynamic array functions. Today, I want to bring you a cleaner option for using slicers with formulas. That method used a dummy PivotTable, to act as the criteria for the formulas to calculate on. If the use case calls for it, you could even hide the entire filter panel altogether using the same eye icon at the top.A few years back, I created a YouTube video about using slicers with formulas in Excel. Now, when you’ve shared the dashboard with the end user either in the workspace or a workspace app, the entire sheet will show just the US market, and they won’t be able to make any adjustments to that filter. Locking the filter without hiding it will still allow the end user to see that the filter is applied however, they won’t be able to edit it. You can apply that filter to the necessary sheet and then either lock the filter from being edited or hide it together from the end user.Īll you have to do is simply drag the field onto the filter panel, make the selection, and then click on the lock or the eye icon (or both). Say you’re a developer building a sales dashboard and would like one of the sheets in the workbook to be filtered to just the US market. Let’s explore the perspective of the developer in more detail with an example. ![]() Second, developers find filters to be helpful when they want to filter elements of the dashboard before sharing them with the end users. First and foremost, end users can expand the filter panel to display the available filters and then filter the data accordingly. Filters are useful for two distinct groups of people. ![]()
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